Product features

One AI operating system for the work behind every real estate deal.

AgentMind brings lead response, CRM memory, MLS matching, showings, reminders, voice commands, inbox, websites, and billing into one command center built for Ontario realtors.

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Today command
Next best actions 3 priority moves
Contact hot lead North York buyer · ready in 60 days · AI replied in 9 sec
Review top MLS match 92/100 fit · under budget · preferred area
Prepare showing Calendar synced · reminder queued · notes ready
13active clients
5active deals
3top matches
Command center

The dashboard is designed around decisions, not raw data.

A working agent does not need 77,000 things to inspect. They need the next three actions, the top few matches, and a clean way to move every relationship forward.

Prioritize Today’s command list

Hot leads, overdue follow-up, upcoming showings, high-score MLS matches, and a live GTA market pulse rise to the top automatically.

Explain Match scores with context

Listings are shown with price, beds, area, score, and the reason they deserve attention.

Act Every row has a next step

Open a lead, review a match, log a call, book a showing, or continue a conversation from the same working surface.

What actually moves the needle

The six that change your week.

The rest of this page is the full list. These are the reasons agents switch.

Day one

Every CRM you have tried was empty. This one is not.

You have bought a CRM before, and it is probably still empty, because filling it meant typing ten years of clients in on a Sunday that never came. Connect your email and AgentMind reads who you have actually written to, works out which are your clients and which are the co-op agents across the table, and hands you a list to tick.

  • Sorted into clients and co-op agents, each with the reason it decided
  • Lawyers, inspectors and lenders recognised and left out
  • Phone numbers lifted from signatures, so contacts arrive textable
  • Reads only who you wrote to and when. Never opens your messages
AI calls

It makes the call you keep meaning to make.

Texting scales; calling does not. Pick a client, pick what the call is for, and your assistant dials, has the conversation, and books the showing straight into your calendar. It answers your incoming calls too, if you want it to.

  • Books the showing mid-call - calendar and client reminders follow automatically
  • Answers your line when you are driving or showing, and knows who is calling
  • A stranger who calls in becomes a lead in your pipeline, not a missed call
  • Opens every call disclosing it is an AI, who it calls for, and that it is recorded
  • Refuses to dial outside Canadian telemarketing hours. No exceptions to forget
  • Full transcript on the client timeline afterwards, encrypted at rest
Lead AI

The lead that texts at 11pm gets an answer at 11pm.

Most leads go to whoever replies first, and you are asleep, showing, or driving. AgentMind answers immediately, asks the questions you would have asked, and wakes you only for the ones worth waking up for.

  • Budget, area, timeline and pre-approval captured in the conversation
  • Buyer and seller leads asked different questions
  • Hot / warm / cold scored, so you know who to call first
  • You take over any time; the bot steps back when you do
MLS matching

Stop re-running the same search for every buyer.

Each client has criteria you already know. AgentMind checks every new TRREB listing against all of them, scores the fit, and tells you which client to call about which listing - with the reason it matched.

  • Price, area, beds, baths, sqft, year, parking, basement, keywords
  • Point-and-radius search, so "near Yonge & Eglinton" means it
  • Describe the buyer in plain English and AI fills the filters
  • AI-drafted text and email for the match, ready to send
How a 92 gets built Eleven weighted signals
Breakdown of an AgentMind MLS match score A ring showing a match score of 92 out of 100, beside a bar chart of the weight each signal carries: price 31 percent, area 12, square footage 11, bedrooms 10, distance 10, bathrooms 8, property type 7, keywords 5, and parking, year built and basement together 6. 92 out of 100 55 Centre Ave for Sarah Kim alerts fire above 60 Price fit 31% Area 12% Square footage 11% Bedrooms 10% Distance to pin 10% Bathrooms 8% Property type 7% Keywords 5% Parking, year, basement 6%

Real weights from the matching engine. Turn on strict match and a zero on any must-have you filled in throws the listing out no matter how well the rest of it scores - so a buyer in North York never sees a bargain in Petawawa.

Your website

A real estate website, not a WordPress project.

Pick from six real-estate templates, five residential and one commercial. Your live MLS listings are already in it, the AI writes your bio and neighbourhood pages, and it goes up on your own domain in minutes. No hosting bill, no plugins, no developer, no SEO consultant.

  • Live MLS search built in, not an embedded widget from someone else
  • Sold price history, public or behind a sign-up that captures the lead
  • Listing pages with photos, map, property facts, payments and comparable sales
  • Hosted on our cloud with SSL and a global CDN. Nothing to set up
  • SEO and AI-search ready out of the box, so ChatGPT can cite your listings
  • Every enquiry lands in your CRM and gets qualified automatically
Sold prices are the best lead magnet you already own On your own site
How a sold-price search becomes a qualified lead Four steps: someone searches for a sold price, your website has the sale with the price held back, they register to unlock it, and a named lead lands in your CRM with their phone and email while you get pinged. 01 They search sold prices "12 Rumsey - sold for?" 02 Your site has the sale date shown, price hidden 03 They register to see it one short form to unlock 04 A named lead lands name, phone and email Prefer it wide open? Show close prices to everyone. Prefer it quiet? Turn sold data off entirely. Your call, per site.

Sold history is board-regulated data, so it runs on your own VOW feed and you choose how much of it visitors see - off, unlocked after registering, or fully public. The registration wall is the setting that turns curiosity into a named lead - and you get pinged the moment someone registers.

Campaign pages

Run ads into a page that finishes the job for you.

Build a dedicated page for a Google or Facebook campaign in minutes. The lead who fills it in does not sit in a spreadsheet waiting for you: AgentMind texts them, qualifies them, and puts a scored lead in your pipeline with the campaign attached.

  • AI writes the page, or paste your own HTML, or upload a PDF guide
  • Seller pages ask seller questions; buyer pages ask buyer questions
  • Campaign attribution on every lead, so you know which ad paid off
  • Hosted alongside your site. Nothing else to buy
And everything else

The rest of the operating system.

Your number

Connect a number your way - your personal cell stays private.

Lead qualification needs a number for buyers to text or call. Pick the path that fits in the onboarding wizard - four ways to get connected, three of them free.

  • Fresh Ontario number (416 / 647 / 905) provisioned in seconds - free
  • Port-in the number clients already know - $50 one-time, 7-10 days
  • A dedicated AI line alongside your personal cell - free
  • Carrier-forward your existing line to AgentMind - free
See phone setup options
CRM memory

Keep every person, deal, and conversation connected.

A realtor relationship is not one row in a CRM. AgentMind tracks people, engagements, interactions, co-op agents, tags, notes, and lead conversion.

  • Clients, companies, engagements, and timelines
  • Structured buyer / seller / tenant / landlord roles
  • Unified inbox that threads SMS, WhatsApp, and email by person
  • Email or text co-op agents from the directory, one at a time or in bulk
Showings

Book, sync, remind, and prep without losing the thread.

Create showings from a client or listing, mirror them two-way to Google Calendar, and remind the client automatically. Before you walk in, get an AI prep brief, and ping the listing agent to lock the time.

  • Google Calendar two-way sync + 2h / 15min SMS reminders
  • AI prep brief: comps, talking points, and red flags
  • One-tap cooperation request to the listing agent
Calling campaigns

Work through a list without becoming a robocaller.

The same assistant, pointed at a list you pick from your own contacts. It calls one person at a time, at a pace built to keep your number answerable, and stops the moment somebody asks it to. The rules it follows are written into the product, not left as settings you could forget to switch on.

  • Anyone who asks not to be called again never is, by any route
  • Canadian calling hours are enforced in the code, with no override
  • A new number starts slow and speeds up over weeks, so carriers keep trusting it
  • You state where the list came from before a campaign can start
  • It watches its own answer rate and eases off if a number looks flagged
  • Campaigns never dial from your main line, so a flag cannot cost you client texts
Broadcasts

Email your whole list without tripping over CASL.

Pick an audience from your contacts, and before anything sends you see the count that will receive it and the count that will not, with the reason for each. Consent is checked at the door rather than assumed, because in Canada getting that wrong is a fine rather than an awkward email.

  • Pre-send preview: who receives it, who is skipped, and why
  • Contacts without recorded consent are left out, not quietly included
  • Sender identification and one-click unsubscribe on every message
  • Per-recipient delivery you can check afterwards
Voice commands

Speak updates while you are between appointments.

Hold the microphone in the dashboard, or send a voice note from the car. Either way AgentMind can log interactions, update criteria, create leads, schedule showings, draft an offer, run a CMA, or read your week back to you.

  • Microphone in the dashboard, or a voice note from your phone
  • Anything that writes is shown to you first and waits for a tap
  • Over a dozen voice actions with confirmation replies
  • Audio is transcribed and discarded. Never stored
Documents & deals

Draft the paperwork and never miss a deadline.

AgentMind drafts the documents around a deal and watches every condition. Offer drafts, market analysis, and a condo status-certificate review come out in minutes, with deadline timers backing you up.

  • OREA Forms offer drafts (you finalize in OREA WebForms)
  • Conditional-offer deadline tracking with reminders
  • AI CMA, buyer comparison sheets, and status-certificate review
SEO & AI search

Get found on Google - and in AI answers.

Every website and landing page is SEO-ready and AI-search-ready, set up correctly out of the box - no plugin, no SEO consultant. The same structured data Google reads also lets AI answer engines like ChatGPT, Perplexity, and Google AI Overviews understand and surface your listings - what's variously called AI SEO, Generative Engine Optimization (GEO), Answer Engine Optimization (AEO), or LLM Optimization (LLMO).

  • Auto sitemap, robots, canonical URLs, and per-listing meta + share images
  • Schema.org structured data (agent, listing, place) for search and AI engines
  • One-click Google Search Console + Bing setup; mobile-first by default
The clock nobody can afford to miss One accepted offer
Timeline of conditional-offer deadlines with automatic reminders A timeline running from an accepted offer through a status certificate cleared on day five, an inspection waived on day seven, and a financing condition due on day fourteen. Reminders fire 48 hours, 24 hours and 2 hours before each deadline. Status certificate reviewed and cleared Inspection waived on time Financing still open Offer accepted day 5 day 7 day 14 48h 24h 2h Reminders fire before every deadline straight to your phone, on every open clause

Miss a clause deadline in Ontario and the condition fulfils in the other side's favour - there is no grace period. The same countdown covers the CREA 3-day rule after a sign goes up or a post goes live, and status-certificate clearance dates.

One workflow

From lead to showing without losing context.

01Lead texts

AgentMind responds and qualifies while you are busy.

02CRM updates

Budget, area, timeline, and intent become structured data.

03MLS matches

New listings are scored against real criteria.

04Showing booked

Calendar syncs, reminders queue, and notes stay attached.

Shipped, not promised

Everything here is live today.

No vaporware and no waitlist. The daily pipeline and the higher-value document and web-presence workflows are all running in production right now.

Live - daily pipeline
  • CRM, engagements, interactions, agents
  • AI lead qualification and instant alerts
  • MLS matching, maps, photos, outreach drafts
  • Showings, Google Calendar, reminders
  • Voice commands and schedule reads
Live - documents & web presence
  • Your own website with live MLS listings + custom domain
  • Sold price history on your site, with an optional sign-up wall
  • Campaign landing pages with attribution and auto follow-up
  • OREA Forms offer drafting
  • Condo status certificate AI review
  • AI CMA and buyer comparison sheets
FAQ

The practical questions agents ask first.

Is this just a CRM?

No. The CRM is the memory layer, but the product is an operating system: it responds to leads, watches MLS, prioritizes next actions, syncs showings, and lets you run updates by voice.

What should I use first?

Start with phone onboarding, lead qualification, first clients, and active engagements. That gives the dashboard enough live context to surface hot leads, silent deals, top MLS matches, and upcoming showings.

How does AgentMind decide what matters today?

The dashboard looks at hot leads, stale follow-up, silent engagements, top-scoring MLS matches, upcoming showings, setup status, and phone/calendar readiness, then turns that into a small action list.

Can visitors see sold prices on my site?

Yes, and you choose how. Sold history can be off, fully public, or held behind a short sign-up so the person who wants the close price becomes a named lead in your CRM. Sold data is board-regulated, so it runs on your own VOW feed and you pick the visibility per site.

What happens when I get stuck inside the app?

There is a help assistant built into the dashboard. Ask it how to do something in plain English - or in Russian - and it answers from the actual product guide instead of sending you to a support queue. Anything it cannot answer, you can send to us from the same window.

Can teams use it?

Yes. Agency workflows support team seats, broader RLS access, team settings, billing, and shared operational views while preserving per-agent ownership where it matters.

See the system

Walk through the exact dashboard your agents would use.

We will show the lead-to-showing flow, MLS matching, voice updates, and the daily command view in one focused session.

Book a walkthrough Start free trial