Respond
Never miss the first conversation.
- SMS and WhatsApp lead qualification
- AI phone calls out, and your line answered when you cannot
- Hot / warm / cold scoring
- Instant mobile alerts for serious leads
Ontario AI Operating System
The AI command center for Ontario realtors who can't afford to miss the next deal.
AgentMind turns your day into a prioritized command center: hot leads, top MLS matches, silent deals, upcoming showings, pipeline value, and market pulse in one place.
PIPEDA-ready
Built around Ontario workflows
Setup in 30 minutes
3priority moves surfaced
13active clients remembered
$2.3Mpipeline in play
AgentMind Command Center
Live
Good evening, Avi
3 priority moves before tomorrow
92
best match
Next action
overdue
Contact hot lead
Budget, area, and timeline captured. Open the lead before the relationship cools.
AI replied instantly
Open lead
Top MLS match
from scan
55 Centre Avenue
Ranked above the listing noise because it fits client criteria, price, area, and beds.
Voice CRM
"Called Ivan. Raise budget to $1.2M and book Bay St tomorrow at 3."
- Interaction logged
- Budget updated
- Showing mirrored to Google Calendar
Today
10:30Showing - Liberty Village
14:00Follow-up - Mark K.
18:15Hot lead call-back
Built around next actions
Less raw data. More decisions you can act on.
Built for the tools and rules Ontario realtors already live with
Daily dashboard
Next actions
TRREB MLS
Sold history
SMS / Voice
WhatsApp
Gmail
Google Calendar
OREA Forms
Stripe
PIPEDA
The shift
From scattered tools to one operating rhythm.
In seconds, a working agent can see the shift: fragmented activity becomes a clear daily command center.
Today for most agents
- Lead in SMS, notes in phone, follow-up in memory
- MLS searches rebuilt manually for every buyer
- Calendar, reminders, CRM, and inbox all separate
- Hot opportunities surface only when you check
AgentMind
One next-best-action feed
With AgentMind
- Every lead answered, scored, and saved automatically
- Listings ranked against real client criteria
- Showings, reminders, and Google Calendar stay synced
- You step in only when judgment or relationship matters
Six things open at once, or one
Same work, one surface
Nothing here is a tab you stop using out of discipline. They stop being separate because the lead, the listing, the showing and the deadline are finally the same record.
Day one
Every CRM you have tried was empty. This one is not.
You have bought a CRM before. It probably still sits there, empty, because filling it meant typing in ten years of clients on a Sunday and that Sunday never came. That is not a discipline problem. It is the reason most agents run their business out of their inbox instead.
So AgentMind starts there. Connect your email and it reads who you have actually written to, works out which of them are your clients and which are the co-op agents across the table, and hands you a list to tick. Minutes, not a Sunday.
- Sorted into clients and co-op agents, each with the reason it decided
- Lawyers, inspectors and lenders recognised and left out
- Phone numbers lifted from signatures, so contacts arrive textable
- Gmail, Google Workspace, or any mailbox with IMAP
It reads your Sent folder, and only the headers: who you wrote to, when, and the subject line. It never opens your messages to find these people, and nothing reaches your CRM until you tick it.
What happens while you are busy
AgentMind keeps the deal moving before a human follow-up is possible.
From the first late-night message to the next booked showing, AgentMind keeps context moving so your best opportunities do not wait for office hours.
01
Lead arrives after hours
A motivated buyer texts late at night. AgentMind responds instantly and asks the right qualifying questions.
02
AI qualifies and scores
Budget, area, timeline, pre-approval, and intent are captured without you touching the phone.
03
MLS match appears
New listings are matched to client criteria and ranked so you call the right person first.
04
Showing and follow-up happen
AgentMind logs the activity, books the showing, syncs calendar, and keeps reminders from slipping.
Why the first reply decides it
Time to first reply
Illustrative shape, not a quoted statistic - but every study on lead response points the same way, and so does every agent who has lost a buyer to whoever picked up first. AgentMind's job is to make sure that is you.
New
And now it picks up the phone.
Texting scales. Calling does not, which is why the follow-up call you keep meaning to make is still on the list. Pick a client, pick what the call is for, and your assistant dials, has the conversation, and books the showing straight into your calendar.
Flip one switch and it answers your line as well. It knows who is calling before it says hello, and a stranger who rings becomes a lead in your pipeline instead of a voicemail you return tomorrow.
When it is a list rather than one person, point it at contacts you pick and it works through them one at a time. It calls at a pace built to keep your number answerable, and anyone who asks not to be called again never is.
- Books mid-call - calendar sync and client reminders follow on their own
- Works through a list you choose, one call at a time, at a deliberate pace
- Answers while you are driving or showing, with the caller already in context
- Full transcript on the client timeline, encrypted at rest
- You get the push the moment it books, because you are usually driving
Every call opens by saying it is an AI, who it is calling for, and that the call is recorded. It refuses to dial outside Canadian telemarketing hours, and the rule sits in the code rather than in a setting somebody can forget.
The operating system
Four systems in one calm command center.
AgentMind replaces the messy handoff between phone, CRM, MLS search, reminders, spreadsheets, and memory.
Match
Turn MLS noise into ranked action.
- TRREB MLS sync and match scoring
- Photos, maps, distance, and strict match controls
- AI outreach drafts for each match
Remember
Every client history in one place.
- Clients, engagements, interactions, agents
- Unified inbox by person - SMS, WhatsApp, email
- Email or text co-op agents, one or a hundred
- Voice notes become CRM updates
Act
Admin work continues automatically.
- Showings sync with Google Calendar
- Client SMS reminders before appointments
- Billing, phone setup, and secure admin controls
No vaporware
The whole operating system is live today.
Not a roadmap. AgentMind already ships your daily pipeline plus the document and web-presence workflows that usually cost extra everywhere else.
Live - your daily pipeline
- Your past clients + co-op agents found in your inbox on day one
- CRM with engagements and interaction timeline
- AI lead qualification over SMS / WhatsApp
- AI phone calls that book the showing, in and out
- MLS matching, photos, maps, and AI outreach
- Showings with AI prep briefs + listing-agent cooperation
- Google Calendar sync and SMS reminders
- Voice-to-CRM and a unified inbox by person
Live - documents & web presence
- Your branded website + landing pages, hosted and SEO + AI-search ready
- Live MLS listings, lead capture, and your own custom domain
- Sold price history on your site - public, or behind a sign-up
- OREA Forms offer drafting + conditional deadline tracking
- Condo status certificate AI review
- AI CMA and buyer comparison sheets
- CREA 3-day MLS rule + deal deadline compliance timers
Your whole web presence, handled for you.
Every plan includes a branded website and campaign landing pages, with your pick of six real-estate templates, free cloud hosting, SEO, and AI-search - all set up and maintained for you. Listing pages carry photos, a map, the property facts, a mortgage calculator, comparable sales, and sold history. No web designer, no hosting bill, no SEO consultant.
See how it works
Want the cleanest way to judge it?
Watch the lead-to-showing workflow in a 15-minute walkthrough.
Book walkthrough
How it works
Set up in 30 minutes. Runs every day after that.
1
Connect your number
Use a new dedicated number, port-in, additional marketing number, or carrier forwarding.
2
Import your people
Connect your email and AgentMind finds your past clients and co-op agents in it - tick the ones you want. Or bring a CSV; AI maps messy headers before import.
3
Let AgentMind monitor
The system watches leads, clients, MLS matches, showings, reminders, and attention-needed items.
4
Step in when it matters
You get surfaced only when a lead, client, listing, or deadline deserves human judgment.
Built in Canada
Modern software with Ontario-grade trust underneath.
AgentMind feels fast and modern, but the foundation is built for Canadian data residency, brokerage realities, and auditability from day one.
Canadian data posture
Data hosted in Canada, PIPEDA defaults, encrypted secrets, and audit trails across admin actions.
Ontario-specific workflows
TRREB MLS matching, RECO-aware language, OREA offer drafting, and GTA market pulse.
Human control
AI drafts, scores, and prepares. Realtors still decide what to send, show, sign, or escalate.
Deep dives
Practical guides for working Ontario agents.
For agents and teams who want the operational detail, these guides show exactly how the workflows work in the field.
Compliance
Client Confidentiality: The Agent at the Next Desk Is a Third Party
Under designated representation only the names on the agreement may access a client's confidential information - so the colleague across the desk is outside the circle, and the sales meeting is a disclosure. The duty is also ongoing; it does not end when the deal does.
6 min read · Read article ComplianceMaterial Facts: Taking the Seller's Word Is Not Reasonable Steps
RECO states plainly that reasonable steps are "not met by simply accepting the seller's verbal representations" - which is where most listing files stop. Plus the duty that surprises listing agents: if you know of a latent defect, you tell every buyer who expresses interest.
8 min read · Read article ComplianceReferral Fees, Gifts and Tickets: What RECO Makes You Disclose
The disclosure clock starts when you know a benefit MIGHT come, not when it arrives - and event tickets are on RECO's own list of what counts. Plus the hard stop in 3.4: you cannot represent anyone in your own trade, consent or not.
7 min read · Read article
Pricing
Simple enough for solo agents. Strong enough for teams.
Book a guided walkthrough for the full workflow, or start a trial if you already know you want to move fast.
$49 /mo
For individual agents who want after-hours lead coverage and CRM basics.
- 24/7 SMS / WhatsApp lead qualification
- Lead scoring and instant hot-lead alerts
- Client CRM and basic pipeline
- AI answers your incoming calls
Best fit
Pro
$99 /mo
The full command center for serious Ontario agents.
- Everything in Starter
- MLS matching and AI outreach drafts
- Showings, reminders, Google Calendar
- AI phone calls that book showings - 20 min/mo
- Voice-to-CRM and unified inbox
$499 /mo
For teams and brokerages that need shared workflows and account support.
- Up to 10 team seats
- Team sharing and analytics
- AI phone calls - 60 min/mo
- Custom integrations and support
Ready to see it live
See the operating system behind your next deal.
Book a walkthrough and see the exact workflow from lead capture to MLS match to booked showing.
30-day trial · No credit card · PIPEDA-ready · Built for Ontario realtors